Fleet managers and owner-operators handle numerous daily operational tasks that can be highly time-consuming when done manually. Thankfully, trucking software streamlines and automates routine tasks, allowing for more time to focus on other areas of your business. Below, we take a deeper dive to help you understand the benefits of trucking software and offer tips on how to go about choosing the right software for your fleet.
What is Trucking Software?
Trucking software is a digital solution with specialized features that simplifies and optimizes daily operations. While there are software options available for individual business functions, all-in-one solutions eliminate the need for multiple systems. More broadly, fully integrated trucking software combines vital daily functions into one centralized platform for maximum efficiency and ease of use.
Benefits of Trucking Software
Utilizing trucking software promotes strategic decision-making, increases efficiency and minimizes human error. Most trucking software includes features to streamline pertinent tasks, such as load management, scheduling, driver and truck information, accounting and reporting.
Fleet Management
Managing a fleet of any size is hard work, but the right digital solution can make the process smoother. Instead of using sticky notes and spreadsheets, you can use trucking dispatch software to schedule loads and select routes based on truck and driver availability. Many solutions even offer real-time GPS tracking and chat functionality to communicate with drivers, both of which improve fleet visibility and allow you to quickly relay important information to customers.
Maintenance & Safety
Routine preventative maintenance is crucial for any fleet as it decreases the chance of expensive repairs and the resulting downtime. Trucking software helps fleet managers and owner-operators stay on top of truck care with notifications and alerts, providing the option to stagger repairs and prepare drivers for upcoming maintenance. Trucking-specific software also aids in remaining compliant with safety requirements by sending reminders for inspections, medical exams, license updates and more.
Accounting
Generalized accounting software works for many businesses, but trucking companies have unique requirements. Trucking accounting software contains information like cost and profit per mile, driver and travel expenses, IFTA filing and more. By opting for a generic accounting program, managers and owner-operators are left doing these industry-specific computations manually. Going with trucking software that includes accounting features will help automate these tasks and prevent costly errors.
Choosing the Right Trucking Software
Not all trucking software is the same, so it’s helpful to know what to look for when selecting the right option for your fleet. First, consider what features would benefit your fleet size. In most cases, the larger the fleet, the more features and add-ons are needed to run the business efficiently. For example, large operations with many personnel may need expanded driver and truck profiles to keep track of everyone, while a small fleet might only need basic profiles. Thankfully, ProTransport offers three distinct software options based on your fleet size and business needs.
It’s also important to consider the usability of the software and the implementation process. If the software is difficult to navigate and you regularly struggle to understand its capabilities, you won’t boost your fleet’s efficiency. A user-friendly interface and straightforward features will help you streamline processes without additional headaches. Plus, you’ll want to choose software that’s easy to implement into your workflow, which includes a quality support team to answer questions quickly. Luckily, ProTransport provides easy-to-use software and a top-tier implementation team dedicated to your success.
Confidently Select Your Trucking Software
With solutions focused on fleet management, maintenance, safety, accounting and more, trucking software empowers companies like yours to streamline processes and ultimately boost profitability. Technology is continually advancing, especially in the trucking industry, and we hope this article serves as a reliable starting point in helping you choose trucking software that suits your company.
If you’re ready to experience an industry-leading software solution fit for fleets of any size, ProTransport is for you. Contact us to learn more or schedule a demo today!