Running a small trucking company comes with unique challenges. While large carriers have deep pockets for complex software systems, small fleet operators need solutions that are both powerful and practical. While there are numerous Transportation Management System (TMS) offerings on the market today, many are built for more complex use cases with high price points that may be out of reach for smaller fleets.
You'll be glad to know that certain trucking software options are designed with small fleets in mind. These options offer easy entry into the world of TMS and pathways to enterprise-level capabilities without enterprise-level cost or complexity.
Trucking Software Features for Small Fleets
We know that it can be a big step to start operationalizing your fleet with trucking software. Thankfully, there's something fit for your small fleet—you just need to know what to look for!
User-Friendly Interface
Not every fleet manager comes from a technical background, and when running a small fleet, there are only so many hats one can wear. That's why it's vital to find a TMS with a user-friendly interface that requires minimal training to get started.
You'll want to look for trucking software with an uncluttered, intuitive dashboard. Your TMS dashboard is where you'll find key operational data at a glance. Plus, it's helpful to choose software that offers web and mobile access, ensuring you see your fleet's data whenever and wherever necessary.
Record-Keeping & Employee Access
As a small fleet operator, every minute spent on paperwork is a minute away from growing your business. Trucking software streamlines daily operations for your small fleet, including updating and maintaining driver and equipment records in a centralized location.
Dispatchers also benefit from simple load entry features that let them quickly input critical shipment details. Plus, your TMS should offer ample user capacity so that your drivers, dispatchers and other administrative staff can swiftly access essential fleet information.
Freight & Fuel Management
Credit and freight management functions can add another layer of operational efficiency. With these types of features, your team should be able to easily create loads through a credit search, manage booked loads and maintain clear visibility of your dispatch operations. Furthermore, a TMS helps simplify quarterly fuel taxes and speed up filing with convenient IFTA reporting capabilities.
Fleet Finances
A significant role that trucking software plays in a small fleet is helping maintain a healthy cash flow while reducing administrative overhead. If you factor invoices, keep an eye out for a TMS that connects directly to your factoring company and accelerates the payment process. The ability to handle these financial transactions directly within the software eliminates the need for separate systems and reduces the potential for errors that can occur when manually transferring information between platforms.
Why Small Fleets Choose ProTransport
Unlike traditional software that demands significant upfront investments, ProTransport believes in growing alongside your fleet. We provide the tools you need to get started with trucking software that's free of charge, with the ability to scale up to our higher tiers as your fleet grows. Here are a few reasons ProTransport is the ideal trucking software for small fleets:
- Zero-risk entry with our free first tier.
- Enterprise-grade features scaled for the needs of small fleets.
- Regular updates and new features based on user feedback.
- Dedicated customer support that treats small fleets like VIP customers.
Don't let expensive and complex software hold back your fleet’s potential. Join the growing number of small fleet operators who trust ProTransport to power their growth.
Do you still have questions about how ProTransport will seamlessly integrate with your fleet’s operations? Contact our team today!